The Move-In Checklist: Master Your Shanghai Check-In Process

The check-in day is more than just getting your keys—it’s the moment you legally establish the condition of your new home. At Here Housing & Coliving, we believe a meticulous check-in is the best way to ensure a stress-free move-out a year later.

Here is our step-by-step guide to a successful property handover in Shanghai.

1. 📆 Coordinate with Your Here Specialist

Your Here dedicated agent will coordinate with the landlord to schedule the handover. We recommend scheduling this during daylight hours so you can clearly inspect the property's condition and ensure all lighting and utilities are visible.

2. 🔎 The Comprehensive Walkthrough Inspection

Never rush this step. Together with your Here agent and the landlord, conduct a room-by-room inspection.

• Focus areas: Check for wall scuffs, the condition of the flooring, and the functionality of all windows and door locks.

• Support: Our local team will be by your side to translate and ensure every minor defect is acknowledged by the landlord.

3. 📋 Inventory & Condition Report

The landlord will provide an inventory list of all furniture, appliances, and fixtures.

• Accuracy is Key: Ensure the brand and condition of high-value items (like the fridge, washing machine, and TV) are documented.

• Legal Protection: Both parties must sign and date this report. This document is your primary protection for the return of your security deposit.

4. 📸 Photographic & Video Evidence

While the written report is vital, visual evidence is undeniable.

• Action: Take high-resolution photos of any pre-existing scratches, stains, or appliance wear.

• Pro Tip: Record a quick video walkthrough of the entire apartment. Your Here agent will help you archive these for future reference.

5. 🔑 Secure Key Handover

Confirm you have received the full set of keys and access cards. This includes:

• Building entrance and elevator cards.

• Main apartment door keys.

• Mailbox and room-specific keys.

• Digital lock codes (ensure these are reset to a private code immediately).

6. ⚡️ Utility Verification & Meter Readings

Avoid paying for the previous tenant's usage.

• Meter Readings: Document the current numbers for water, electricity, and gas.

• Functionality Check: Test the AC units (heating and cooling), water heater, and kitchen appliances. We will assist you in setting up your utility accounts on Alipay or WeChat Pay.

7. 🪪 Essential Contact Exchange

We ensure you have the direct contact details for the property manager or landlord. Effective communication is the secret to getting repairs done quickly in Shanghai.

8. 📑 Final Lease Review

Review the critical clauses one last time: maintenance responsibilities, repair thresholds (who pays for a lightbulb vs. a broken AC), and the notice period for move-out.

9. 🔥 Safety & Emergency Orientation

Locate the fire extinguishers, emergency exits, and circuit breakers. In a new high-rise or a historic lane house, knowing where your "fuse box" is located can save a lot of trouble during a power surge.

10. ✅ The "Here" Final Approval

Before the landlord leaves, we perform a final scan to ensure the apartment is clean and ready for your first night.

Welcome to Your New Home in Shanghai

At Here Coliving & Housing, we don't just find you a flat; we manage the transition so you can start enjoying the city immediately.

📧 Need move-in assistance? Contact us: hello@hereici.com

🌐 Discover more: www.hereici.com